2023 Budget and Appropriation Ordinance
ORDINANCE 23 - 03
ANNUAL BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING THE 1ST DAY OF JULY, 2023 AND ENDING THE 30TH DAY OF JUNE 2024
WHEREAS, The Board of Trustees of the Genoa Public Library District, in the County of DeKalb, in the State of Illinois, has prepared a tentative form of the Annual Budget and Appropriation for the Library District for the fiscal year beginning July 1, 2023 and ending June 30, 2024. The Ordinance was available for public inspection for at least thirty (30) days prior to final action on the Ordinance; and
WHEREAS, a public hearing was on the Annual Budget and Appropriation Ordinance on August 21, 2023. The Library published notice of the hearing in a newspaper of general circulation within the Genoa Public Library District at least thirty (30) days prior to the hearing as required by law; and
WHEREAS, The Board of Trustees of the Genoa Public Library District complied with all other legal requirements;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE GENOA PUBLIC LIBRARY DISTRICT, IN THE COUNTY OF DeKALB, STATE OF ILLINOIS, AS FOLLOWS:
Section 1: That the following sums, or as much as authorized by law, are budgeted and appropriated for the specified Library Purposes for the fiscal year beginning July 1, 2023 and ending June 30, 2024. The appropriations are made for the amounts and purposes as follows:
FOR CORPORATE PURPOSES [75 ILCS 16/35-5]:
| 1. For salaries | $150,000.00 | |
| 2. For library materials | ||
| a. books | $30,000.00 | |
| b. periodicals | $2,000.00 | |
| c. e-resources | $6,000.00 | |
| 3. For programs | $10,000.00 | |
| 4. For legal & professional services | $4,000.00 | |
| 5. For legal publications | $1,000.00 | |
| 6. For technology | ||
| a. computer hardware | $5,000.00 | |
| b. software | $1,000.00 | |
| c. contractual services | $18,000.00 | |
| d. copier | $2,000.00 | |
| 7. For library & office supplies | $5,000.00 | |
| 8. For marketing (website) & publicity | $5,000.00 | |
| 9. For travel, training, memberships | $1,000.00 | |
| 10. For equipment | $1,000.00 | |
| 11. For miscellaneous expenses | $7,000.00 | |
| 12. For Internet services | $3,500.00 | |
| 13. For utilities | $10,300.00 | |
| 14. For contingency | $15,000.00 | |
| TOTAL | $276,800.00 |
FOR SOCIAL SECURITY FUND PURPOSES [40 ILCS 5/21-110; 21-110.1]:
| 1. Social Security Taxes | $12,500.00 | |
| TOTAL | $12,500.00 |
FOR ILL. MUNICIPAL RETIREMENT FUND [40 ILCS 5/7-105; 7-171]:
| 1. Illinois Municipal Retirement Fund | $20,000.00 | |
| TOTAL | $20,000.00 |
FOR AUDIT PURPOSES [75 ILCS 16/30-45 and 50 ILCS 310/9]:
| 1. Contractual Services-Audit | $7,000.00 | |
| TOTAL | $7,000.00 |
FOR LIABILITY, WORKERS' COMPENSATION AND UNEMPLOYMENT INSURANCE, [745 ILCS 10/9-107]:
| 1. Insurance (including public liability insurance; property damage (fire) insurance | $10,000.00 | |
| 2. Workers' Compensation insurance | $2,610.00 | |
| 3. Unemployment insurance | $600.00 | |
| 4. Risk management/loss control program | $4,000.00 | |
| 5. Contingency | $2,000.00 | |
| TOTAL | $19,210.00 |
FOR BUILDING MAINTENANCE FUND: [75 ILCS 16/35-5]:
| 1. Building Maintenance Costs | ||
| a. general maintenance | $5,000.00 | |
| b. custodian | $14,500.00 | |
| c. building repairs | $1,000.00 | |
| 2. Supplies | $1,000.00 | |
| 3. Contingency | $2,500.00 | |
| TOTAL | $24,000.00 |
FOR SPECIAL RESERVE FUND [75 ILCS 16/40-50]:
| 1. Building Fund | $35,000.00 | |
| 2. Contingency | $5,000.00 | |
| TOTAL | $40,000.00 |
FOR THE PURPOSE OF A WORKING CASH FUND [75 ILCS 16/35-35]:
| 1. For Working Cash Fund | $95,000.00 | |
| TOTAL | $95,000.00 |
Section 2: Appropriated for the foregoing expenses from:
| Projected cash on hand July 1, 2023 | $4,360.00 |
| Working Cash Fund | $95,000.00 |
| Special Reserve Fund | $40,000.00 |
| Liability Fund | $13,500.00 |
| Personal Property Replacement Taxes | $16,500.00 |
| Apartment rental income | $13,230.00 |
| Miscellaneous gifts and donations | $3,000.00 |
| Income of interest | $20.00 |
| Special purpose grants - per capita | $7,700.00 |
| Photocopy, cards, fax, rents and misc. | $3,000.00 |
| Tax for General Corporate Library purposes | $275,000.00 |
| Tax for Social Security purposes | $100.00 |
| Tax for Illinois Municipal Retirement Fund purposes | $100.00 |
| Tax for audit purposes | $1,000.00 |
| Tax for Liability and Insurance purposes | $3,000.00 |
| Tax for Maintenance purposes | $19,000.00 |
| Expected cash on hand June 30, 2024 | $0 |
Section 3: Any unexpended balances in the General Library Fund, and Maintenance Fund appropriations will be deposited into the Special Reserve Fund pursuant to a plan in accordance with Article 40 of Chapter 75, Illinois Compiled Statutes.
Section 4: The Secretary of the Genoa Public Library District is authorized and directed to have this Ordinance published at least once in a newspaper of general circulation within this library district.
Section 5: This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law.
Passed by the Board of Trustees of the Genoa Public Library District and approved by the President thereof this 21st day of August, 2023.
BOARD OF TRUSTEES OF GENOA PUBLIC LIBRARY DISTRICT
By: James Hansen
Its President
ATTEST:
Donna Bradshaw
Secretary
___________________________________________________________________________________________________________________________
STATE OF ILLINOIS )
) SS.
COUNTY OF DEKALB )
CERTIFICATE
I, Donna Bradshaw, do hereby certify that I am the appointed, qualified, and now acting Secretary of the Genoa Public Library District in the County of DeKalb and State of Illinois. Attached is a true and correct copy of the Annual Budget and Appropriation Ordinance No. 23-03 for the fiscal year July 1, 2023 to June 30, 2024.
I further certify that the Annual Budget and Appropriation Ordinance was passed by the Board of Trustees of the Library District at a meeting held on the 21st day of August, 2023. The Ordinance was passed by yea and nay vote with at least a majority of all the Board of Trustees voting yea on its adoption. The Ordinance was only approved after a properly noticed hearing, as required by law.
I further certify that the Annual Budget and Appropriation Ordinance contains an estimate of revenues, by sources, anticipated to be received by the Genoa Public Library District in the fiscal year.
IN WITNESS WHEREOF, I have signed my name in my official capacity as the Secretary of the Board of Trustees of the Genoa Public Library District, at Genoa, Illinois, this 21st day of August, 2023.
Donna Bradshaw
Secretary, Genoa Public Library District
Filed with the DeKalb County Clerk on October 12, 2023